Post Conference Evaluation Reports -What Reports You Need to See

You have just finished your seminar, you think was a great success and that's it!

NO!   NOW is the time to complete some post activity reports in order to see the best and the worst of your event planning. You probably have heard many good things about the show, excellent verbal feedback. Don't get too exited by these, get the real facts in written. The course evaluation form(I have talked about this in my other article "Continuing Education Credits-How to Apply") is the perfect guide to give you the facts and reviews about your seminar.

These reports will help you improve your next event, choose wisely the topics and speakers, and helps you meet the participants' needs and assessments.  Remember, the participants need to leave with a great amount of information that will help them perform better in their fields of expertise. You teach them the best of the best! 

Here is a list of points you need to look for a Post Activity Evaluation Report:

A final report must be completed for each CME/Non CME Activity.  The following must be recorded within the first 15-30 days after the seminar/workshop/conference.

• Attendance report, complete with attendee contact information
• Specialty breakdown of attendees
• Degree breakdown of attendees
• Geographic and specialty (number of mailing, qty, email blast, target audience)
• Excel listing of all registrants with complete name, address, degree, specialty and number of credit hour attended and email address
• Speaker & topics review
• Detailed financial statement: Income and Expenditures 
• Overall review of the program
• Sign-in sheets signed by participants
• Summary of evaluations for this program by participants

Course Evaluation Form - There is an easier way to evaluate the program in terms of attendance, number of hours of attendance by each participant, speaker and topics evaluation, overall activity evaluation, tests, attendance sheets, checklist, etc. I have used for many years a program called Optical Mark Recognition (OMR). It is a great tool I used for many years and I am still using for my clients.  I have posted a sample of course evaluation form on this blog.

I will also recommend to schedule a post conference meeting to review final reports and summary with your manager, event planner, and/or staff.  This way you are on the right track to schedule and plan the next event. 

If you think you will not have time and resources to complete this step, I encourage you to look for the help of a professional. This will help you making the right decisions, saves you time and money, and take the stress out of your mind!

If your business is in need of event management and organisation, or just advice and support, get in touch with us at  www.accmgroup.com.